Webcourses@UCF Page Formatting Guidelines

This page will walk you through the process of creating materials (e.g., Syllabus, Schedule, Course Expectations, content pages) for your online course using the Pages tool in Webcourses@UCF to present content to students.

Pages have a Rich Content Editor that makes editing and formatting easy and they have HTML code behind the scenes. Pages are the preferred format to present content in your online course since they can be opened quickly using any internet browser, do not require additional software in order to view them, and can be easily navigated by screen readers. Properly formatting your content will ensure that your course materials are accessible (Section 508) to all students. Word documents may be appropriate to use in your online course if you need students to print or fill out the page. Follow the Word document formatting guidelines to improve the accessibility of Word documents. PDF documents may be appropriate to use when the document is a form, historical document, or if the document is has a complex layout. PDF documents can be created to be accessible, however, they are not as navigable with a screen reader as HTML or Word and require Adobe Reader in order to view them. PDF documents are the most difficult to make accessible.

How to Format Documents

  • Follow the formatting checklist below to properly format content in Webcourses@UCF Pages. Applying the formatting styles below (headings, lists, tables, etc.) adds an invisible “tag” that identifies the different parts of your document. Changing the text font size and color does not apply the same “tag” as the formatting styles listed below.
  • If you prefer to start by creating content in Word, we recommend that you download and use one of the formatted Word template files. These template files contain the required styles and formatting (e.g., headings). You may copy/paste content from Word into Pages, but you may need to reapply formatting in Webcourses@UCF Pages after copying content from Word. An easier solution is to use the Import DOCX tool in the Rich Content Editor to automatically convert Word document to Webcourses@UCF Pages.

Formatting Checklist

  1. Apply heading styles to your document. Headings are required for screen readers to be able to read the document.
  2. For more than one column of text, create a table with column or row headings.
  3. Apply the appropriate list style to bulleted and/or numbered lists.
  4. Provide alternative text for all images in your document.
  5. Insert active hyperlinks for all URLs in your document.
  6. Check correct formatting guidelines if you use equations.
  7. Use bold or italic text to display emphasis. (Please do not use underlined words. Underlined text on a web page indicates hyperlinks.)
  8. To ensure accessibility, please do not use colors to indicate meaning (e.g., colored text or highlighted table rows and columns).

Recommendations

  • If you have a lot of content on one page, consider “chunking” or dividing the material into multiple documents. This creates more manageable “bite size pieces” for your students to absorb and requires less page scrolling.
  • Consider adding icons (e.g., Do This, Read This, Watch This, etc.) to your course pages to bring attention to a specific area of text or media. To view the standard icons available visit the icon preview page.

Template files

The Rich Content Editor also contains the Templater Tool that allows you to select between template files that contain the required styles and formatting for Webcourses@UCF Pages (for example, there is a Syllabus Template that you can modify). If you accidentally remove the formatting, refer to the formatting checklist above for directions on how to reapply.

Help

If you need assistance with the process of creating and formatting pages in your online course, please contact Webcourses@UCF Support.