Proactive Captioning for Online Courses

The Center for Distributed Learning provides resources in order to create online accessible multimedia (i.e., audio and video). As a pilot initiative, 20,000 minutes of closed captioning will be provided during the 2018-2019 fiscal year (July 1, 2018-June 30, 2019) for online (W) courses.

  • 10,000 minutes will be allocated for courses being taught in the fall semester
  • A minimum of 7,500 minutes will be allocated for courses being taught in the spring semester
  • A minimum of 2,500 minutes will be allocated for courses being taught in the summer semester

Any unused allocation will be rolled into the following semester. A special announcement for proposals may be called if minutes remain toward the end of the fiscal year (July 1-June 30).

The goal of this process is to provide proactive captioning that benefits all students.

Submission Deadline

For the Summer 2019 semester, the priority deadline is April 1, 2019. This will ensure content is ready for the first week of classes. Any applications after will not be guaranteed for the first four weeks of classes. The final deadline for Summer 2019 is April 30, 2018.

Have Questions?
Please direct any questions about this process to Dr. Kelvin Thompson, Executive Director of the Center for Distributed Learning.

Faculty FAQs

No, this process is for proactive purposes only. Student Accessibility Services (SAS) will contact you if a student in your course has a captioning accommodation.

Proactive captioning is available to academic courses taught in the online (W) modality.

No. Media currently hosted in Panopto are not eligible. If the media was recorded with Panopto and is hosted (lives) in Webcourses@UCF, it will be eligible.

Yes. Media with automatically created captions (e.g., YouTube) do not meet accessibility standards set in the 21st Century Communications and Video Accessibility Act (CVAA).

This process is aimed at providing captions for pre-recorded media only.

All prerecorded media is eligible (e.g. YouTube, instructor-created narrations). Content in Flash will have to be converted to another file format before being captioned.

Yes, the media must exist at the time of submission. Additional media created or used throughout the semester must be submitted in a future semester.

No. Creating accessible course content is still the responsibility of the faculty member. The resources provided in this process are not sufficient to caption all media in online courses.

For proactive captioning requests, a number of factors will be considered:

  • How many students will have access to the media
  • Whether interaction with the media result in a grade
  • How many semesters this media will be used
  • The estimated number of captioning minutes requested

Faculty are encouraged to apply even if they feel they might not be a top candidate for receiving captioning minutes.


Individuals from the Center for Distributed Learning and the Faculty Center for Teaching and Learning will review submitted proposals after the appropriate deadline.

The committee will respond with a full award, partial award, or no award. In the instance of a partial award, the committee will communicate with the faculty regarding the selection of media to be captioned.