PowerPoint Formatting Guidelines

Working with Microsoft PowerPoint (PPT or PPTX)

  • Use slide layout templates whenever possible.
  • When you can’t use a template, at least use the one with the slide title only.
  • Write presenter’s notes in the provided area.
  • Apply alternative test (ALT text) to images.
  • Add captions to the slide or presenter’s notes for complicated images (e.g. diagrams or maps)
  • If embedding video, be sure that the video is appropriately captioned and the player controls are accessible.
  • If embedding audio, include a transcript.
  • Use built-in accessibility checker:  File>info>check for issues>check accessibility
  • Additional Resources: