Home » Teach Online » What Is Online Accessibility? » PowerPoint Formatting Guidelines PowerPoint Formatting Guidelines Working with Microsoft PowerPoint (PPT or PPTX) Use slide layout templates whenever possible. When you can’t use a template, at least use the one with the slide title only. Write presenter’s notes in the provided area. Apply alternative test (ALT text) to images. Add captions to the slide or presenter’s notes for complicated images (e.g. diagrams or maps) If embedding video, be sure that the video is appropriately captioned and the player controls are accessible. If embedding audio, include a transcript. Use built-in accessibility checker: File>info>check for issues>check accessibility Additional Resources: Web Aim: This site provides additional tips on creating accessible PPTs. CANnect: This site provides additional tips on creating accessible PPTs. Camtasia Studio: This screen capture software offers captioning. It is available for use at the Faculty Center for Teaching and Learning (FCTL) or for purchase at the UCF Technology Product Center in Technology Commons.