Home » CDL Services » Multimedia Services » Proactive Captioning for Online Courses Proactive Captioning for Online Courses 2023 – 2024 Fiscal Year $Budget Spend TotalMinutes Captioned TotalVideos Captioned Last updated 01/2024 2022 – 2023 Fiscal Year $Budget Spend TotalMinutes Captioned TotalVideos Captioned We understand the importance of making educational content accessible to all students, regardless of their hearing abilities. That’s why we are committed to providing high-quality, efficient, and affordable captioning services for UCF faculty. Up to 10,000 captioned minutes will be provided by CDL for the current fiscal year. Our proactive captioning services can enhance the accessibility and inclusivity of your courses, improve student comprehension and retention, and ensure compliance with UCF’s Accessibility Policy (2-006). We invite you to explore our page to learn more about our proactive captioning services and how we can help you make a positive impact on the learning experience of your students. The goal of this service is to provide proactive captioning that benefits all students. Timelines for Proactive Captioning Services Our proactive captioning services aim to provide timely and accurate captions for your course content, but please note that the average turnaround time can range from 3 to 8 weeks depending on the complexity, length, and quantity of your media files. To ensure that captions are available when needed, we recommend requesting our services well in advance of when the course will be facilitated. This will allow ample time for our team to review and edit the captions for accuracy and quality. Guidelines and Prioritization for Course Media Captions CDL will offer 300 minutes of human captioning services for your course media. In the event that you possess more than 300 minutes of video content, you will have the opportunity to prioritize which videos should recieve captioning first. Request Proactive Captioning Services TodayWe invite UCF faculty to prioritize accessibility by utilizing our proactive captioning services. If you’re interested in requesting our services, please complete our online form to get started and ensure that all students have equal access to course content.Submit a Caption Request Request Proactive Captioning Services TodayWe have temporarily suspended Proactive Captioning services due to fiscal end of year budgeting. We will resume services on July 1. Please contact iDev@ucf.edu with any questions you may have. The Importance of Captioned Media in Education Captioned media provides a wide range of benefits, particularly for individuals who are deaf or hard-of-hearing. By including captions in your course content, you can ensure that all students have equal access to information and can fully participate in the learning experience. Additionally, captions can help to improve comprehension and retention of material for all students, particularly for those who may be non-native speakers, have learning disabilities, or prefer visual learning. Captioned media also provides a valuable resource for reviewing and studying course content outside of the classroom, ultimately enhancing the overall educational experience for all students. Frequently Asked Questions Does this process apply if I have a student who needs an accommodation in my course? No, this process is for proactive purposes only. Student Accessibility Services (SAS) will contact you if a student in your course has a captioning accommodation. What courses are eligible to receive captioning? Proactive captioning is available to academic courses that are taught in an online modality. Will media hosted in Panopto or Zoom be eligible? It depends. Media currently hosted in Panopto or Zoom are not eligible. If the media was recorded with Panopto or Zoom and is hosted in Webcourses@UCF or through YouTube, it may be eligible. Class sessions (whether from Panopto or in Zoom) are not eligible for proactive video captioning since they are typically long and not reused from semester to semester. My media have captions that were created automatically. Are they eligible? Yes. Media with automatically created captions (e.g., YouTube) do not meet accessibility standards set in the 21st Century Communications and Video Accessibility Act (CVAA). What if I need live captioning? This process is aimed at providing captions for pre-recorded media only. What types of media will be captioned?Most prerecorded videos are eligible, such as YouTube videos, Vimeo videos hosted by Video@UCDL, and videos uploaded to Webcourses@UCF. Content in Flash will have to be converted to another file format before being captioned. Does the media have to exist at the time of submission? Yes, the media must exist at the time of submission. Additional media created or used throughout the semester must be submitted in a future semester. Can I request a transcript for an audio file?No, audio files and transcriptions are not eligible. What languages are supported?Only videos recorded in English are eligible for captioning. Subtitles in another language are not available. Does this mean that the university will automatically pay for all of my captioning needs? No. Creating accessible course content is still the responsibility of the faculty member. The resources provided in this process are not sufficient to caption all media in online courses. What criteria are used in determining who will receive funds for captioning? For proactive captioning requests, the following factors will be considered: – The number of students who will access the video – Whether interaction with the video results in a grade – The number of semesters the video will be used – The estimated number of captioning minutes requested Faculty are encouraged to apply even if they feel they might not be a top candidate for receiving captioning minutes. Can I reapply in the future if I do not receive captioning for all my media? Yes! Who will review my proposal? Individuals from the Center for Distributed Learning will review submitted proposals. How will I know if my proposal was accepted? The committee will respond with a full award, partial award, or no award. Faculty will be notified by the committee of the results of the review. Have Questions? If you have any questions or concerns about our proactive captioning services, please don’t hesitate to contact our team for support. Simply email us at the iDev Team
