Creating Accessible Tables in MS Word

Why Use Tables?

Tables display data in rows and columns and present information in an organized and easy to read format. Tables must have headings to comply with federal Section 508 requirements. Headings may appear across the top row or down the first column.

Example of a table with column headings:

Table_example1

To create tables in Word 2010 (Windows)

    1. Click on the Insert tab.
    2. Click on Table.
    3. Use the grid to size your table and click on the grid when you have the desired dimensions. Be sure to include an extra row or column for the headings.
      table2
  1. Enter row or column headings (e.g., Dates, Letter Grade, Assignments).
  2. Fill in the table data.

To create tables in Word 2011 (Mac)

  1. Click on the Tables icon located on the menu bar.tables-1
  2. Click on New.
  3. Use the grid to size your table and click on the grid when you have the desired dimensions. Be sure to include an extra row or column for the headings.tables-2
  4. Enter row or column headings (e.g., Dates, Letter Grade, Assignments).
  5. Fill in the table data.