Creating Accessible Headings in MS Word

Headings add hierarchical structure and organization to your document. Headings (rather than bolding or enlarging text) make it easier for individuals using a screen reader to navigate a document and are an essential element in creating accessible online materials.

There are three different heading styles you will use for formatting – Heading 2, 3 and 4

Heading 1: Applied automatically to the main title of page. Heading 2: Apply to the sub-sections underneath the main heading. Heading 3: Apply to the sub-headings underneath the sub-sections.

Select and apply the appropriate heading styles using the Rich Content Editor in Canvas

To apply headings in Word (Windows)

  1. Click on the Home tab in the Menu bar.
  2. heading_01_home

  3. Highlight the text to which you would like to apply the heading style.
  4. Select the appropriate heading (Heading 1, 2 or 3) from the Styles box.

heading_02_styles
Note: When you apply heading 1, 2 or 3 to your text, the font may change and no longer match the font on the page. You do NOT need to change the heading font or size once you have applied the heading. The Techrangers set the format information for headings which will overwrite the font in the Word document.

To apply headings in Word (Mac)

In order to apply the proper headings, you will first need to open the Formatting Palette.

  1. Click on the Home tab in the menu bar.
  2. headings-1

  3. Highlight the text to which you would like to apply the heading style.
  4. Select the appropriate heading (Heading 1, 2 or 3) from the “Styles” box.

headings-2
Note: When you apply heading 1, 2 or 3 to your text, the font may change and no longer match the font on the page. You do NOT need to change the heading font or size once you have applied the heading. The Techrangers set the format information for headings which will overwrite the font in the Word document.