Hyperlinks in MS Word

Why Use Hyperlinks?

One of the primary reasons that the Web works so well is the ability to include hyperlinks on HTML pages that take the viewer from one file/page to another by clicking on the link in the text. Hyperlinks usually appear as (blue) underlined text. On the Web, underlined text means a link.

Linked text is descriptive instead of just “click here.”

Best example:

Please visit the UCF Admissions web page.

Fair example:

Here is the UCF Admissions web page.

The screen reader software knows there is an upcoming link in the document and is set up to search for text by the link description. The words, “Click here” would not provide enough information to the user about the website.

Worst example:

Click here to view the UCF Admissions web page.

Lastly, verify that all links work.

To insert a hyperlink in Word 2010

  1. Click on the Insert tab.
  2. Click on Hyperlink from the “Links” box on the ribbon.

hyperlinks_03

  1. Fill in the Text to display box. This is the text that will appear on the page. Note: Do not use “click here” for the link text. Use something descriptive and meaningful for the link text (e.g., myUCF).
  2. Type the Web site URL in the address in the Address box.
  3. Click OK.hyperlinks2

To insert a hyperlink in Word 2011

  1. Click Insert on the menu bar.
  2. Select Hyperlink…
    links-1
  3. Type the Web site URL in the Link to box.links-2
  4. Fill in the Display box. This is the text that will appear on the page.links-3 Note: Do not use “click here” for the link text. Use something descriptive and meaningful for the link text (e.g., myUCF).
  5. Click OK.